How Do You Write a Letter to Terminate a Rental Agreement?

Writing a rent agreement termination letter is very easy. You will just need to mention some mandatory details like

• Parties involved

• Reason of termination

• Effective date

• Signature and more.

There is no perfect rent agreement cancellation letter format, but since I have drafted one, I can help you out. Here is the sample I followed while drafting my letter.

How do you write a letter to cancel a rental agreement?

You can write a letter to cancel your rental agreement like this:

To,

Tenant Name

Address and Contact information

Rental Termination Letter

Dear (name of the receiver),

Body (reason or a message that you want the tenant to leave your property)

Thanking You,

Yours Truly

Your Name and Signature

This is how do you write a letter to end a rental agreement. You can also send an email like this to your tenant with the same subject line. 

Here is how do you write a letter to terminate a rental agreement in the most simplest manner:

• Header:

  • Your Name

  • Your Address

  • City, State, ZIP Code

  • Email Address

  • Phone Number

  • Date

• Landlord’s Information:

  • Landlord’s Name

  • Landlord’s Address

  • City, State, ZIP Code

• Subject Line: “Notice of Rental Agreement Termination – [Rental Property Address]”

• Salutation: “Dear [Landlord’s Name],”

• Body:

  • First Paragraph: State your intention to terminate the rental agreement. Include the property address and the date you plan to vacate.

    • Example: “I am writing to formally notify you of my intention to terminate my rental agreement for the property located at [Rental Property Address]. As per the terms of our agreement, I am providing you with [Notice Period] days’ notice, with my final day of occupancy being [Date].”

  • Second Paragraph: Provide a reason for termination (optional) and express gratitude.

    • Example: “The reason for my termination is due to [Reason]. I have thoroughly enjoyed my time as your tenant and appreciate the excellent condition in which you have maintained the property.”

  • Third Paragraph: Mention the move-out inspection and the return of the security deposit.

    • Example: “Please let me know how you would like to proceed with the move-out inspection and the return of my security deposit. I will ensure that the property is clean and in good condition upon my departure.”

• Closing:

  • “Thank you for your understanding and cooperation in this matter.”

  • “Sincerely,”

  • [Your Name]

How to Write a Letter to Terminate Rental Agreement Easily?

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Landlord’s Name]

[Landlord’s Address]

[City, State, ZIP Code]

Subject: Notice of Rental Agreement Termination – [Rental Property Address]

Dear [Landlord’s Name],

I am writing to formally notify you of my intention to terminate my rental agreement for the property located at [Rental Property Address]. As per the terms of our agreement, I am providing you with [Notice Period] days’ notice, with my final day of occupancy being [Date].

The reason for my termination is due to [Reason]. I have thoroughly enjoyed my time as your tenant and appreciate the excellent condition in which you have maintained the property.

Please let me know how you would like to proceed with the move-out inspection and the return of my security deposit. I will ensure that the property is clean and in good condition upon my departure.

Thank you for your understanding and cooperation in this matter.

Sincerely,

[Your Name]

This template ensures clear communication and helps maintain a positive relationship with your landlord. I hope you understand how do you write a letter to terminate a rental agreement.

Read more

Here is the rental agreement cancellation format:

[Your Name]

[Your Address]

[City, State, PIN Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Landlord's Name]

[Landlord's Address]

[City, State, PIN Code]

Dear [Landlord's Name],

Subject: Notice of Termination of Rental Agreement

I am writing to inform you that I wish to terminate the rental agreement for the property located at [Address of the Rental Property], effective from [Date of Termination, typically 30 days from the date of the letter].

As per the terms of our rental agreement, I am providing [30 days'] notice in advance of my intention to vacate the premises. I have fulfilled all obligations as per the rental agreement, including [mention any specific clauses or conditions relevant to the termination].

I kindly request you arrange for a final inspection of the premises at a mutually convenient time before the termination date. I will ensure that the property is returned to its original condition, barring reasonable wear and tear.

Please advise me regarding the process for the return of the security deposit, as per the terms of our agreement.

Thank you for your attention to this matter. I appreciate your cooperation throughout my tenancy.

Sincerely, [Your Name]

[Signature (if sending a physical letter)]

Remember to keep a copy of the letter for your records and send it via certified mail or another trackable method to ensure delivery confirmation. Additionally, review your rental agreement for any specific clauses or requirements related to termination to ensure compliance.

This is the format of the termination of lease agreement by tenant letter.

A rental termination letter is a notice that you can use to end a rental agreement early or to confirm that an expiring rental term won’t be renewed. No matter why you want to terminate a rental agreement, you should notify your landlord in writing about your decision. This is how the termination of rental agreement letter by tenant should look like:

[Name of the tenant]

[Current address of the tenant]

[Date]

[Name of the landlord]

[Address of the landlord]

Subject: Rental agreement termination

Dear [Name of the landlord],

I’m writing this letter to let you know that I’m planning to vacate the premises [current address] by [the date when you’re planning to move out].

My rental agreement started on [date] and ends on [the expiration date decided by both parties]. I want to inform you that I will not be able to stay in the apartment/ house until the end of my rental agreement. The reason for the termination is [explain why you are leaving].

I really enjoyed staying here and will clean the house/apartment before moving out. I will hand over my keys to you on [date] if you are available on this date. I request you to send my security deposit to [mention your new address/account number].

You can contact me by email or phone [your contact information].

I hope you understand my situation. I will be expecting your reply.

Sincerely,

[Name and signature of the tenant]

I hope you get the answer to your “how do you write a letter to terminate a rental agreement” question now.