How to calculate office space per person?

While designing an office it’s actually very important to provide appropriate comfortable workspace for your employees to work. The standard office size for one person varies depending on the type of office space, and can range from 125 to 225 square feet. However it totally depends on your choice. 

However, the space required per person in an office can vary based on various roles and facilities in the office. For instance, open-plan workstations might only need 100 square feet per person, whereas managers and executives might require between 200 and 400 square feet.

What is the Minimum Office Space Per Person?

A simple method to calculate office space per person is to divide the total office area by the number of employees. For instance, in a 5,000 square foot office with 20 employees, the calculation would be 5,000 / 20 = 250 square feet per person. While this basic formula serves as a useful starting point, it should be tailored to meet the specific needs of your business.

So, this is how we determine standard office size for one person.

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Hi there, 

I gave your question: how to measure office space square footage a thought and I would like to add something to what Rohan has said. If I talk about the average space required for a single person to work efficiently,

Here, you will have to allocate 50 square feet for each desk. This is what is recommended, but I’ve seen offices where roughly 60 to 70 square feet of space per person is also provided. Let me share more information on the office space calculation part with you below.

How Much Office Space Do I Need Calculator?

There is no fixed calculator for this as the space to be given to each person would depend on their work and the work culture in your company. So, I am sharing some layouts for seating arrangements, which will help you make a layout and decide the space for your office.

1. Linear: Here, you can place desks in a straight line facing the wall. The average space usage is 50 square feet per desk.

2. Open-Plan: Next is the open-plan layout, where there are no walls and divisions between desks, which creates a lot of open space in the office. You can go for this if your work demands constant communication, teamwork, and input from other members of the team. 

3. L-Shaped: If you are short on space, the L method can be helpful. Here, desks are arranged in L shape, which helps in utilisation of space, while providing comfort to the people working at the same time. In this, each desk can take up to 100 square feet of space.

You can use these techniques to learn how much office space is per employee calculator, which should be anywhere between 60-100 square feet per person, depending on the layout you choose. This is all I had to share with you related to how to measure office space square footage.

While working in an office, all the employees must have enough space to carry on with their work. Without a proper space, a company will not be able to grow. Most companies fail to understand how to calculate office space per person which creates a lot of confusion. Well, for this we have the space calculator as well as a contractor who can help figure out the office area per person. But I can give you an estimate on this one so that you can have a better insight.

How many sq ft per person in an office?

Before considering how many square feet per person in an office we should consider things such as

• The size of the office

• Number of employees

• The shape of the office

Generally, 100 sq ft is given per employee to work which is considered appropriate. Among this 50 sq ft is used as desk space and the other 50 sq ft to accommodate rooms in communal areas, like breakout spaces, meeting rooms and kitchens.

You should also keep in mind how much space is required for extra facilities including

• Small meeting room (2-4 people) – 100 sq.ft.

• Large meeting room (4-8 people) – 150 sq.ft.

• Board room (15 – 20 people) – 220 sq.ft.

• Training/conference room (20 – 30 person) – 300 sq.ft.

• Kitchenette – 100 sq.ft.

• Small server room (1 server rack) – 40 sq.ft.

• Large server room (4 server racks)  – 120 sq.ft.

• Manager’s office – 100 sq.ft.

• Senior manager’s office (with a small meeting table) –  200 sq.ft.

These are the things you should keep in mind while using the space calculator as well. It will benefit you. I hope you now know how to calculate office space per person.

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