How to remove secretary of housing society?

The housing co-operative’s managing committee is its nerve center, which steers the society towards a harmonious, efficient, and wholesome existence. Whether it is day-to-day affairs, member grievances, or financial management, the managing committee is responsible to create the ideal living conditions for the residents. Secretary is a part of the managing committee. If you feel that he/she is not doing their job correctly, then you can remove them from the position. Before I tell you how to remove secretary of housing society, let me first tell you about their duties.

The roles and responsibilities of the secretary include record-keeping duties such as maintaining the records, accounts, and registers of the society, etc.

He is also responsible for several organizational activities, such as functioning, recruitment and compensation of the service staff, organizing meetings and recording the minutes, etc.

In case the society is not registered under the Co-operative Societies Act, then 2/3 of the members are required to pass the resolution in the General Meeting for removal of the secretary. In case the society is registered under the Co-operative Societies Act, then the resolution must be forwarded to Registrar, who will then supersede the board and conduct elections for new office bearers.

Cooperative societies operate on the principles of self-help and togetherness. They try to achieve their shared objectives via friendly relations. The bye-laws include instructions on how to eliminate the secretary of society for improper or bad behaviour. You will learn more in detail with the following answer.

How to take action against society secretary?

As said in the above answers, a no-confidence petition against the secretary of a residential area may result in their removal. You may just make a gathering of the management committee held by the remaining members and headed by the local authority. (Registrar, in the case of Maharashtra). In Maharashtra, at least one-third of the panel members must issue a notice in a residential building. At least two-thirds of the board should be present for the proposal to be approved. It must have support from at least three-fourths of the body.

When to make a complaint against society secretary?

You can complain against the society secretary if:

• The person frequently violates society's bylaws or guidelines, and the managing committee will take action if they are severe.

• The person provided incorrect information while registering or ignored crucial information that may have prevented him from joining.

• The person purposefully spreads misleading info so as to fool and confuse society.

• The person repeatedly misuses his home for improper, unlawful, or criminal purposes.

Now you know how to take action against the secretary of society.

This thing happened in our society when the secretary was found cheating on the financial transactions. So the members of the housing society passed a resolution against the secretary. He was then removed from the post with all the legal procedures. So let me guide you on how to remove secretary of cooperative society.

Guide to removing secretary of housing society:

• Members of the management board can remove the Chairman of a cooperative housing organisation under law 126(a). 

• It states that a ‘Motion of No Confidence' is presented in the special committee meeting held, and ruled over by the Registrar.

• Three committee members must write to the Registrar to request a special meeting of the committee to discuss a resolution of no confidence against the chairman or secretary.

• At this meeting, 6 members of the managing committee's entire strength should be there.

• At least 5 members voting on the resolution must vote in favour.

Role of secretary in housing society:

These are the following duties of secretary of housing society:

• Certificates of corporate information of body should be issued

• The adjudicator must be assisted. 

• Accept bids and tenders for big projects that have been suggested. 

• Provide documents for audit

• Make insurance arrangements

• Use body corporate seal to seal documents

• Organise meetings of the committee 

• Meeting agendas should be sent out

• Get objections from members

• Prepare the notice and agenda for the meeting

• Obtains proxy forms that have been completed. 

• Prepare a motion paper for an outside-of-meeting committee decision. 

• Owners should be informed about the committee's decisions. 

• Request nominations and motions from the business owners. 

• Accept nominations and motions for the committee.

Now you know everything about the secretary of cooperative society.